Database management systems are a staple for many industries because they maximize the data's value.
However, some businesses still question whether a centrally managed, formalized database management system is the best way to go.
Here are six reasons why your business will reap the benefits of a central database management system.
Improved Data Security
Security levels vary between systems. Not only are they vulnerable to security threats but also are at risk of being destroyed if the laptop or PC is damaged.
Centrally managed database management systems provide security and backups that are prioritized.
All Oracle Database Management Systems, for example, have security protocols that are sufficient for most businesses.
Professionals can also obtain certifications depending on the type of Database Management System being used.
A person with the appropriate Oracle11g certifications is qualified to manage the security and backup of a business-oriented DBMS. They can also provide support in the event of a failure or breach.
If a database system is centrally managed, it can be set up to enable end users to quickly access the data they require based on permissions granted by their business.
It is also possible to access the database without the appropriate level of clearance. Cross-departmental and cross-database operability makes it easier to transfer and merge data.
If a team of managers is creating a budget, they can access all the data from all departments through one system.
Employees with the appropriate permissions can access data and reports if an accounting department oversees projects or departmental budgets. They can also get status reports, adjust estimates to reflect actual costs, and so on.
Cross-domain interaction can be achieved even if the department's database is not the same as the one they are using to pull data from.
Marketing departments, for instance, can access reports and data to develop their marketing budgets. Customer service representatives can access the data to determine inventory status and help customers match their requirements for products.
Maintaining large databases and multiple database setups can be costly. To ensure data integrity, security and replication, each database must have the same management steps.
A centralized management system can streamline tools, reports, and maintenance actions across all databases. This is especially useful for tracking changes and initiating backups.
Better Data, Better Decisions
Imagine a team of managers trying to approve a project. The team will be able to quickly access all the information they require to make informed and intelligent decisions.
The chances of making mistakes increase if the same team has to track down people and create multiple databases to reach the same destination.
All the data can lead to better decision-making because it allows you to spend more time analyzing and predicting possible outcomes than just chasing down data.
It is easier to decide whether or not to fund a project if all data can be combined under one management system.
Better Functioning Databases
Database management software can be customized to meet the security and data needs of each component. Redundancies and contradictions are common in separate databases. These issues can be addressed when the system is designed.
A database system that does not contain conflicting data will have greater functionality.
A greater functionality decreases the frustration that end-users experience when they cannot access the data they need to create reports, complete tasks, or make informed decisions.
A system built from the ground up according to user needs will result in higher productivity and better results.
Lower Management Costs
It is costly to have a dedicated staff member who is responsible for particular systems or datasets. It is expensive to maintain multiple databases and perform individualized functions for each.
It is easier to manage all your data from one central console with minimal staff. This saves you time and money, as well as makes users happier.
Final Thoughts: Database Management System
These six reasons are enough to show that your business requires a centrally managed database management program. It is worth the security and backups that your data offers.
You will have more data analysis capabilities and better decision-making as well as lower management costs.